(Adopted November 1997)

1. The WSBA Treasurer shall establish and maintain a check-out system for all inventory. An inventory list shall be displayed in the front of the reservation book. Each organization shall be required to give a check-out and check-in time.
2. The organization borrowing an item shall execute a contract prior to the pick-up of the item. The contracts shall be maintained in the reservation notebook.
3. Keg box. Use of the keg box shall be limited to on campus use at the discretion of the Treasurer, with appeal to the Board. Off campus use shall be at the sole discretion of the WSBA Executive Board.
4. Fines
   1. Failure to return the item, with the exception of the Keg box, in the condition it was checked out, including but not limited to, being returned dirty, broken, or with missing parts shall result in a fine of $15.00 (fifteen dollars) plus all repair and replacement costs. Return of the Keg box in any of the above conditions shall result in a fine of $50.00 (fifty dollars) plus all repair and replacement costs.
   2. Failure to return an item on time which results in preventing another organization from using the item shall result in fines as stated in subsection (a).
   3. Repair and replacement costs shall be assessed by the Capital Improvements Committee subject to review by the WSBA Executive Board.
   4. No reimbursement from the organizations WSBA funds shall be paid out until the repair and the replacement costs have been assessed and satisfied. The Capital Improvements Committee shall assess the repair and replacement costs within two WSBA meetings. All fines and assessments may be appealed to the WSBA Executive Board.
   5. If an organization has insufficient funds to satisfy the fines and /or repair and replacement costs at the commencement of the budget process, the Budget and Finance Committee shall take into account the unsatisfied debt into the organization’s next year’s budget. At no time will the organization’s future budget be deducted by more then 25% (twenty-five percent) of that year’s allocation.
   6. All fees and repair and replacement costs, including any deductions made during the budget process shall be deposited into the Capital Improvement fund and shall be for the sole use of repair or purchase of equipment.