(Revised January 2012)

1. Bylaw 110 shall pertain to the Washburn Student Bar Association (WSBA) student organization recognition policy.
2. Definition.
   1. All student organizations of Washburn Law School that seek funding from the WSBA shall be obliged to register and meet all terms of the Recognition Policy.
   2. Any student organization that meets all the required terms of the Recognition Policy shall be granted recognized status, and is eligible for all privileges accorded to such groups.
   3. Recognition of student organizations is the administrative responsibility of the WSBA and shall be the responsibility of the Vice President.
   4. While Recognition shall be a requirement for application for funds from student activity fees, it is not an entitlement. The WSBA may develop additional criteria beyond recognition for such allocations.
3. Registration Procedure. An eligible student organization shall:
   1. Collect a membership list of at least five (5) members or a petition signed by fifteen (15) who support the existence of the organization as a recognized student organization.
   2. Submit recognition application and any other information required by the Recognition Policy to the WSBA Vice President.
4. Registration Conditions. An eligible student organization shall:
   1. Limit membership to students, faculty, staff and alumni of Washburn University School of Law.
   2. Sustain an active membership of minimum of five (5) students.
   3. Provide the WSBA with a copy of a constitution and Bylaws of the organization and submit all changes in it within two (2) weeks of the changes.
   4. Adhere to the University regulations.

   Student organizations shall follow the steps outlined below to become recognized by the WSBA:

   1. The Vice President shall at the beginning of the fall semester of each academic year (September) notify all past and potential student organizations through public means of the need to file an organizational report for the current academic year.
   2. Blank organizational forms shall be available from the WSBA office.
   3. Completed organizational reports shall be returned to the WSBA.
   4. All organizational reports shall be due by the date designated in the public announcements as specified in Number 1 above. Failure to turn in the report shall result in the loss of certification. Organizations may apply at a later date, but with possible loss of privileges.
   5. The report forms shall be reviewed by a committee established by the Vice President.
   6. Upon the approval of the applications, a report shall be made to the WSBA Executive Council. Applications for recognition shall become automatic then (10) full days after receipt by the Executive Council unless specific action is taken.
   7. Should recognition be refused, the organization may appeal to the Executive Council.
5. Organization Guidelines: Post-Approval
   1. The WSBA specifically reserves the right to review an organization’s status at any time. If an organization’s actions are found to be in conflict with their written statements in the areas of: abiding by the University’s disciplinary code/non-interference in the normal operation of the University; non-interference with other students’ rights to an opportunity to obtain an education; abiding by federal, state and local law; and non-discrimination, their recognition status can and will be revoked.
   2. Duties of Officers
      1. It shall be the duty of each officer of a WSBA recognized student organization to abide by the WSBA Constitution and Bylaws and their organization’s constitution.
      2. It shall be the duty of the Secretary (or President in absence of the Secretary) of each organization to file and maintain copies of their organization’s meeting minutes either in a clearly marked folder in their organization’s filing cabinet drawer of the WSBA office or on their organization’s website.
   3. Every WSBA recognized organization shall be entitled to limited storage space in the WSBA office. Each organization shall be limited to one filing cabinet drawer with exceptions being permitted for larger and/or older organizations. All organization materials kept outside of the respective organization’s filing cabinet drawer must be stored in stackable containers.
   4. Bulletin Boards
      1. Use of bulletin boards is a privilege of WSBA recognized organizations.
      2. All bulletin boards must be maintained on a consistent basis and failure to do so shall result in revocation of bulletin board privileges only by a two-thirds (2/3) majority of the WSBA Executive Council.
      3. Bulletin boards shall be reserved with the Vice-President of the WSBA on a first come, first serve basis. All bulletin boards currently in a maintained condition are exempt from this provision.
   5. All-School Access Emails
      1. Student Organizations are permitted to send all-school emails to promote their student organization and their student organization’s events.
      2. The requesting student (i.e., representative) agrees to use the Discussion List only to disseminate information about their student organization’s programs and activities.
      3. No more than two emails may be posted to the Discussion List by a student organization for any single event. A single event does not include a series of events within the umbrella of a major event; each event within the series of events counts as a single event.
      4. Violation of this policy may result in revocation, by the Associate Dean for Student Affairs, of the representative’s privilege to post to the Discussion List.
      5. Article 5, Section 5, Clause c does not apply to a weekly correspondence from WSBA.