(Revised March 2005, April 2007, November 2011)

I. Extra-Budgetary Funding Requests. (Revised November 2011)

A. In addition to the funds allocated under WSBA Bylaw 101, a WSBA-registered student organization may request additional funding from the WSBA Executive Council under this Bylaw.

1. A WSBA-registered student organization may make such a request by completing the extra-budgetary request form and emailing it to the WSBA Vice President at least 48 hours prior to a WSBA meeting at which the proposal is to be considered.
2. The WSBA Vice President must disseminate the extra-budgetary request to the WSBA Executive Council at least 24 hours prior to a WSBA Meeting.

B. Extra-budgetary funding requests will be granted by a majority vote of the WSBA Executive Council. All relevant factors may be examined when considering such a request including, but not limited to, the following:

1. Overall amount of the request,
2. Availability of funds for extra-budgetary requests,
3. Overall benefit to the Washburn University School of Law student body,
4. The applicant’s past performance in providing events and services that benefit the Washburn University School of Law student body, and
5. The applicant’s efforts in finding alternative sources of funding.

C. An organization may only spend extra-budgetary funds for the specific purpose approved by the WSBA Executive Council.

1. Funds assigned to a student organization under this bylaw will be held by WSBA for use by the organization.
   1. Any organization receiving funds exceeding ONE THOUSAND DOLLARS, or by request of the WSBA Executive Council, shall present the results of the event prior to any reimbursement
   2. The organization may be held liable for any amount of money the WSBA Executive Council deems reasonable to withhold upon a finding of extreme negligence.
2. Funds assigned under this bylaw may be requested by submitting a reimbursement request form and a copy of proof of payment to the WSBA Treasurer or the WSBA “In Box” on the WSBA office door within fifteen (15) school days of the event or service specified.
   1. Any gratuity over twenty percent (20%) will be funded by the student organization; OR
   2. In extraordinary circumstances, the student organization may appeal to the WSBA executive council for reimbursement of the amount exceeding twenty percent (20%).

D. If an event or service sponsored by a student organization utilizes funding authorized under this bylaw, WSBA must be listed as a cosponsor of the event or service on all advertisements and promotional media.

E. An organization’s right to use funds allocated under this bylaw shall terminate at the end of the fiscal year for which the funds were allocateD. At the end of each fiscal year, any unused funds held by WSBA for a student organization will be transferred back to the general operating budget of WSBA.

II. Guidelines for Travel Funding Requests

A. In addition to complying with Part I of this bylaw, extra-budgetary funding requests for travel expenses must also comply with the provisions of Part II of this bylaw.

B. All University policies regarding travel, funding, and transportation must be followed by any student or organization receiving WSBA funding for any portion of a trip.

1. The required forms, which authorize student travel, must be submitted to the Dean’s secretary at least 10 days before departure.
2. Students must travel either by commercial carrier (airline, train, bus) or by rented automobilE. A private automobile may only be used when a faculty member accompanies the group and drives.

C. In addition to the factors described in Paragraph B of Part I of this bylaw, the following considerations shall be considered by the WSBA Executive Council in granting travel funding requests:

1. Willingness of the student(s) or the student’s organization to bear some expenses themselves.
2. The need for representation by Washburn University School of Law at the conference or event.
3. The amount of representation needed.
4. The professional or law-related nature of the trip.
5. The efforts of the applicant in finding the most economical means of travel as described in Paragraph D of this section.

D. Students shall travel by the most economical means possible.

1. Students shall check several alternate modes of transportation to determine the most economical means.
2. WSBA approval must be granted for any travel expenditures greater than the most economical mode.
3. Significant justification is required for approval of travel expenses above the most economical means possible.

E. Under no circumstances shall WSBA grant an extra-budgetary request for travel expenses that exceeds $600 for any organization for any fiscal year.

F. WSBA travel funding may be used by the organization for transportation, lodging, and registration expenses only.

G. Meals and other personal expenses will not be funded under any circumstances.

H. WSBA approval is required to incur any liability for travel expenses. In the event that money expended on a trip exceeds the amount allocated by the WSBA, the traveler and his/her student organization shall accept liability for the excess.

I. The individual(s) traveling will bear the responsibility of keeping records of all travel expenses to be reimburseD. Reimbursements will not be made without proper proof of payment.

J. The WSBA Council, ABA, and KBA travel expenditures approved by the WSBA Executive Council shall be exempt from Paragraphs E, F, and G of Part II of this bylaw.